Terms of Service

Coll Timeclock — last updated August 30, 2026

These terms cover your use of Coll Timeclock, a time-tracking service for businesses and their employees, provided by Coll Business Solutions. By creating a company account or using the employee app, you agree to these terms.

What the service is

Coll Timeclock lets a business ("company," "you," or "your business") track employee hours, automate clock-in/out based on location, and submit timesheets to payroll. It also lets you set break lengths and long-shift alerts, schedule jobs and teams, build optimized multi-stop routes and share driving directions with the employees assigned to them, review and approve employee time-off requests, manage a directory of your customers, send quotes and invoices, attach reference files (photos, PDFs, documents) to a job or invoice, collect online payments on those invoices, log business expenses and hourly pay rates to calculate profit reports, track inventory and materials — including scanning barcodes and building pull sheets for a job — and message your employees through an in-app chat — both between you and your employees, and between employees at your own company. Employees of a subscribing company use the employee app to clock in/out with a PIN provided by their employer, see their own schedule and assigned routes, request time off, and — if you've given them permission — help manage inventory.

Accounts and responsibilities

• You're responsible for the accuracy of the information you enter — employee records, pay rates, shop location, payroll email, customer records, quotes, invoices, expenses, inventory counts, and so on.
• You're responsible for keeping your admin login credentials secure, and for what happens under your account, including any inventory-management permission you grant to an employee.
• You're responsible for how you use employee time, pay, and location data, and your customers' contact information — including complying with any labor, privacy, or consumer protection laws that apply to your business and location. Coll Timeclock is a tool; it doesn't provide legal, payroll, or accounting advice.

Acceptable use

You agree not to use Coll Timeclock to:

• Track or monitor anyone who isn't your own employee or contractor.
• Attempt to access another company's data, employees, customers, or account.
• Store or send customer contact information you weren't authorized to collect, or use it for anything other than running your own business.
• Interfere with or disrupt the service, or attempt to reverse-engineer or resell it without permission.

Payments

Coll Timeclock lets you accept online payments (card and bank transfer/ACH) from your customers on invoices you send them, once you connect your own Stripe account. These payments are processed by Stripe, a third-party payment processor — Coll Business Solutions is not a bank, money transmitter, or party to the payment itself, and money paid by your customer goes directly to your own connected Stripe account, not ours.

• You're responsible for the accuracy of any invoice amount you send a customer to pay.
• Refunds, disputes, and chargebacks on a payment are between you, your customer, and Stripe. Coll Business Solutions doesn't process refunds or mediate payment disputes on your behalf.
• Coll Business Solutions collects a small platform fee (0.5% of the payment) on each online payment processed through the app, taken automatically as part of the same transaction. This is separate from Stripe's own processing fees, both of which are your responsibility as the business collecting payment, and both are reflected in your profit reports.
• Use of the payment feature is also subject to Stripe's own terms of service, which Stripe requires you to agree to when payments are enabled.
• We aren't responsible for delays, failures, or errors caused by Stripe or by your customer's bank or card issuer.

Availability and changes

We aim to keep Coll Timeclock available and reliable, but it's provided on an "as-is" basis without guarantees of uninterrupted uptime. We may update, change, or discontinue features over time, and we'll do our best to give notice of changes that materially affect how you use the service.

Subscription and billing

Coll Timeclock costs $9.99/month per company, billed to the payment card you provide at signup through Stripe. New accounts include a 14-day free trial — you won't be charged until the trial ends, and you can cancel during the trial without being charged anything.

• After the trial ends, your card is charged automatically each month unless you cancel first.
• If a payment fails or your subscription otherwise lapses, admin access to your account is blocked until a valid payment method is added. Your data isn't deleted, and access resumes as soon as billing is current.
• You can update your payment method or cancel your subscription at any time from the admin app's billing screen, which opens Stripe's own secure billing portal.
• We may offer free or discounted access to certain accounts at our discretion.

This subscription fee is separate from the 0.5% platform fee described above under "Payments," which only applies to online payments you collect from your own customers.

Limitation of liability

Coll Timeclock is provided as-is, without warranties of any kind. To the fullest extent permitted by law, Coll Business Solutions is not liable for indirect, incidental, or consequential damages arising from your use of the service, including but not limited to lost wages, payroll errors, or lost data. Our total liability for any claim relating to the service is limited to the amount you paid us in the 3 months before the claim arose.

Termination

You can stop using the service and close your account at any time by contacting us. We may suspend or terminate accounts that violate these terms, don't pay applicable fees, or that we reasonably believe pose a security risk to the service or other companies using it.

Changes to these terms

If these terms change, the updated version will be posted here with a new "last updated" date. Continued use of the service after a change means you accept the updated terms.

Contact

Questions about these terms can be sent to jeremymcollins89@gmail.com.